Background:

Hetta Institute for International Development (HIID) is a USA-based professional educational corporation specializing in human capacity building. The Institute specializes in helping the mid and senior-level executives, particularly those from the developing countries, to upgrade their skills. HIID was founded in 2001 and registered with Arizona Corporation Commission, Phoenix, Arizona, USA. Hetta Institute for International Development is also registered with the New Jersey Department of the Treasury Division of Revenue and Enterprise Services. HIID also partners with the Center for Executive Training and International Development (CETID), a professional training provider in sustainable development, registered and based in Manhattan, New York City, USA.    Since 2001, HIID has provided short term training courses to hundreds of high-ranking government and corporate officials.

Course Description:

Project Monitoring and Evaluation skill is an important aspect of project development and management tools for social change in community development. To successfully implement a project or a program, an effective monitoring system must be put in place to ensure that projects and programs are on track and alternative measures are available in case the programs get off track. For a better understanding of the course, the first part of this course reviews the course outlines of project development and management and the second part analyzes the Monitoring and Evaluation systems. The objective of this course is to bring to the participants the proven techniques, guidelines, and strategies for successfully completing a community or government projects on time.

Course Learning Objectives:

This short course aims to equip program officers, managers, and senior officials how to effectively monitor and implement sustainable programs and projects.

Course Content:

The course is delivered in a workshop setting facilitated by seasoned professional facilitators with practical experience. One session will be devoted to site visits to relevant institutions. The “Effective Monitoring and Implementation of Community and Government Programs” course has some of the following key areas of learning for 1 & 2 weeks organized into the following modules:

Overview and Expectations of the Course:

  • Development issues and challenges in the new millennium
  • History of project development
  • Project development models and theories

Nature of a Project:

  • Objectives
  • Using a SMART tool to identify objectives
  • Defining a project
  • Programs versus projects
  • Characteristics of a project
  • What is Project Management?

Project Development Process:

  • Define project scope
  • Specify features, design
  • Baseline system
  • Build the product, testing
  • Deliver products to customers

Project Life Cycle:

  • Phase #1: Defining the project
  • Phase #2: Planning the project
  • Phase #3: Executing the project
  • Phase #4: Delivering the project

Parameters of a Project:

  • Project scope
  • Quality
  • Cost
  • Duration/Time
  • Resources
  • Integration
  • Communication
  • Procurement
  • Risks

Planning the Project Implementation:

  • Establishing project priorities
  • Project priority matrix
  • Project management trade-offs
  • Tool for project planning: SWOT Analysis

Implementing the Project:

  • Creating a work breakdown structure
  • Creating a project team and project review group
  • Developing status report process
  • Making changing to the project
  • Assessing the quality of the project
  • Making forecasts
  • How to use WBS tool to identify staff
  • Using the Logical Framework
  • Team-building factor
  • Dealing with risks and uncertainty
  • Time management
  • Risk management process
  • Change process
  • Introduction to MS Project Software

Monitoring the project:

  • How to design the monitoring system
  • project control system
  • How to design progress report system
  • PERT Network tool
  • Tracking Gantt Charts
  • Formative evaluation
  • Process evaluation
  • Outcome evaluation
  • Cost-benefit analysis
  • Program documentation and reporting

Measuring Project Performance:

Requires the Understanding of three values:
  • 1. Planned Value (PV)
  • 2. Earned Value (EV)
  • 3. Actual Cost (AC)

Finding Variances in the project:

  • 1. Actual Costs (ACS)
  • 2. Budget at Completion (BAC)
  • 3. Cost Variance (CV)
  • 4. Schedule Variance (SV)
  • Calculating the Cost Performance Index (CPI)
  • Finding the Schedule Performance Index (SPI)
  • Completing the Estimate to Complete (ETC)
  • Preparing for the estimate at completion (EAC)
  • Finding the Variance at Completion (VAC)
  • The five rules of Earned Value Management (EVM)

Evaluating the project:

  • How to design evaluation metrics
  • How to evaluate project against standards
  • Primary targets
  • How to evaluate project against stakeholders’ expectation
  • How to evaluate external processes

Delivering the Project:

  • Train the clients and staffs
  • Transfer documents
  • Release resources
  • Release personnel committed to the project
  • Draw lessons learned from the project

Results-Based Project Management Approach:

  • What is results-based management?
  • Define realistic expected results
  • Focus on people: define beneficiaries
  • Problem identification
  • Intervention Logic
  • Logic model or Results chains
  • Implementation
  • Monitor progress towards results

Conclusion:

  • Case studies and best practices
  • Exercise and group presentation
  • Computer training with a brand new laptop to take home

Learning Outcome:

At the end of the course, participants will benefit the following from the course:
  • 1. Participants’ skills will be enhanced in better management of community or government programs.
  • 2. The course will enhance participants in designing a step-by-step approach to developing and managing projects.
  • 3. The course will empower participants to become better able to assess needs, articulate plans, and evaluate projects.
  • 4. Participants will understand how to improve productivity, understand the basic project management skills, effectively organize projects, estimate project costs, and create dependable monitoring techniques.

Learning Methodology:

The course is based on a participatory, active learning approach, group discussion, case studies, problem-solving exercise, and group presentations. Active participation is required and key to the success of the workshops. Other methods used in this course include case studies, guest speakers, project monitoring exercises, problem-solving exercises. Assessment is through effective class participation, group presentation, group projects, and class attendance.

Who should attend?

The course is intended for senior staff in private or public sectors that have the responsibility for developing, designing, and implementing a project. Senior public officials, project managers, senior project consultants, heads of departments, supervisors, personnel officers, senior government staff, and other personnel as deemed appropriate by management.

Course Duration:

2 weeks

Training Locations and Scheduled Dates:

Phoenix, Arizona, USA; Jan. 6-17, 2020 Jersey City, New Jersey, USA: Dec 2-13, 2019; Jan 6-17; Mar 16-27; Jun 15-26; Aug 17-28; Oct 19-30; Dec 14-24, 2020 Washington DC, USA:

Course Materials:

Include PowerPoint presentation slides, carefully selected reading materials, exercises, case studies, reading references, and a laptop computer.

Course Fees:

The course fee is $4,950 USD for two weeks. The course fee covers the following: instruction, course materials, one brand new laptop computer to take home, administration expenses, field trips, cultural programs and miscellaneous program-related expenses.

How to Register:

To receive a letter of invitation and supporting documents, you must complete and forward the registration form to the training director as soon as possible. To participate in this course, the applicant must:
  • 1. Send a completed application form
  • 2. Have a bachelor’s degree/or have relevant work experience at senior management level
  • 3. Be nominated by the head of his/her department
  • 4. Be a senior member of the department/organization
  • 5. Demonstrate a devoted interest in the course
  • 6. Have proof of English proficiency
  • 7. Demonstrate proof of financial sponsorship of the course.